Job Title: Executive/Personal Assistant
Organization: NFT Consult
Location: Kampala, Uganda
Job Summary:
The Executive/Personal Assistant will be responsible for secretarial and administrative support to the Managing Director
Key Duties and Responsibilities:
1. Correspondence/ Appointment Management:
Receive and stamp all incoming mail
Handle all office correspondence and redirect where necessary.
In consultation with the Managing Director, reply to letters/queries on behalf of the Director when appropriate.
Answer and redirect incoming calls
Maintaining the Director’s diaries and schedule appointments.
Resolve time conflicts arising from the diaries
Handle the Directors cash expenditures and enter them in the vouchers
Ensure that all directors cash expenditures are signed by the recipients of the cash
Maintain accounts of our Eastern African customers as well as necessary export permits needed to export our commodities/livestock to them.
2. Meeting Support:
Manage MD’s calendar and meetings including all logistics for the said meetings (venue, refreshments, types of meetings such as monthly review, weekly reviews etc).
Circulate actions and confirm completion two weeks before the meetings
Review contents and quality of Board papers
Confirm that all approvals are appropriately signed
File all submissions and minutes
3. Record Management:
Implement and maintain a well-organized secretarial function which includes a complete administrative and filing system.
Take minutes of meetings and ensuring distribution to all concerned within the shortest time possible.
Confirm accuracy of incoming correspondence, liaise with originators and forward once ready for signature.
Scan documents and systematically file.
4. Travel Support:
Book air tickets, accommodation and make transportation arrangements for travelling directors and managers.
Confirm itinerary
Inquire about travel visas for foreign trips and where required, make the necessary arrangements to obtain the visas.
Support the travelling Director/Manager with any other logistical needs and stay in touch until the traveller comes back to the home office.
Qualifications, Skills and Experience:
The ideal candidate should possess a bachelors in secretarial studies or related field
Three or more years’ experience in a busy environment
Office administration and secretarial skills
Good typing skills.
Organizing skills
Confidentiality.
Reliability.
Time management skills
Computer literate
Good customer relations skills.
How to Apply:
All suitably qualified candidates should visit the web link below and create a profile on the NFT Consult website by entering their e-mail addresses
Please visit web link below and click Apply now if convinced you have the job requirements
Click Here
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