Job Code: 592
Organisation: EngenderHealth
Job Location Kampala, Uganda
Deadline: 7th February 2014.Funding Source: USAID
Project: Fistula Care Plus
Reports to: Accountant
About Us:
EngenderHealth works to improve the health and well-being of people in the poorest communities of the world. We do this by sharing our expertise in sexual and reproductive health and transforming the quality of health care. We promote gender equity, advocate for sound practices and policies, and inspire people to assert their rights to better, healthier lives. Working in partnership with local organizations, we adapt our work in response to local needs.
About Fistula Care Plus Project:
EngenderHealth Uganda received an award (cooperative agreement) by USAID for a Fistula Care plus project whose objective is to strengthen health system capacity for fistula prevention, detection, treatment and reintegration. The project will strengthen environments to enable for fistula prevention and treatment, increase community awareness and support for women and girls with fistula, reduce barriers to accessing prevention, detection, and care, and improve the evidence base for approaches to improve fistula care in the districts of Hoima, Masaka, Kalungu and Kasese.
Job Summary:
The Accounts Assistant will primarily be responsible for data capturing of finance transactions, assist with the preparation of the financial reports, maintaining the office accounting filling system, processing payment vouchers including travel advances for the staff.
Key Duties & Responsibilities:
- Maintain and update a proper filling system to track all transactions and vouchers.
- Periodically review the completeness of the petty cash requests and vouchers before review by the Accountant and subsequent approval by the Finance and Operations Manager (FOM)
- Reconciling all supplier statements to invoices and purchase orders before preparing the payment request voucher.
- Review payment requests received from procurement and other staff for completeness before processing.
- Handle cheque and electronic payment for review and approval by the Accountant and Finance and Operations manager.
- Perform data capturing into the QuickBooks cashbook and posting journals as assigned.
- Process cheque and electronic payment for review and approval by the Accountant and Finance and Operations manager.
- Prepare the Bank reconciliations for review by the Accountant.
- Offer support banking roles as a bank agent including collecting bank statements, and banking funds / withdrawals
- Review the staff Travel expense reports (TER) for completeness and correct supporting documentation. After approval of TER, posting the TER journals into the QuickBooks ledger
- Assist with the preparation and presentation of accounting documents as requested by both internal and external audit teams.
- Managing and updating the fixed assets register data on a monthly basis.
- Maintenance of records of equipment borrowed by staff for field activities and ensure the return and condition before storage.
- Responsible for communication contacts with UTL suppliers, Telephone & Internet and perform data storage duties
- Perform any other duties and responsibilities as assigned by the accountant
Qualifications, Skills & Experience:
- The suitable candidate should ideally hold a Bachelor’s degree in business administration, business computing or a related field from a recognized institution
- At least two years’ accounting working experience.
- Practical Computer literacy skills i.e. knowledge with excellent use of accounting packages/programs including Excel, Word and QuickBooks would be an advantage.
- Excellent interpersonal skills and people management skills
- Fluent in English (spoken & written), self-motivated and able to work under minimum supervision
All interested job applicants should visit our website’s career page at www.engenderhealth.org
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