Senior Procurement Officer(Ministry of Finance, Planning and Economic Development (MoFPED))job opportunity

Job Title: Senior Procurement Officer
Employer: Ministry of Finance, Planning and Economic Development (MoFPED)
Project: The Second Financial Management and Accountability Program (FINMAP II)
Reports to:  Programme Head of Procurement
Location: Kampala, Uganda
Deadline: 29th November 2013 by 17:00 Hours
About FINMAP II:
The Government of Uganda has received funding from Development Partners to support implementation of the Second Financial Management and Accountability Programme (FINMAP II). The overall objective of FINMAP II is to strengthen Public Financial Management Systems at Central and Local Government levels in a bid to ensure efficient, effective and accountable use of public resources as a basis for poverty eradication and improvement of service delivery.

FINMAP is wide programme designed as the prime framework for Government public financial management reform efforts. It comprises interventions both at central and local governments and involves a number of components and a multiplicity of stakeholders including Developments Partners. A high level Public Expenditure Management Committee (PEMCOM) is in place to provide policy guidance for PFM reforms.

It is funded through a multi-development partner Basket Fund, the World Bank funded Local Government Management and Services Project (LGMSD) and Government of Uganda. The current phase is planned to be concluded by 30 June 2014, except that the World Bank funded component is due to end by 31 December 2014.

Job Summary:
The Senior Procurement Officer will provide technical support to the Head of Procurement in the execution all procurement activities of the Programme to ensure service delivery and value for money.

Key Duties and Responsibilities:
    Prepare Component level procurement plans together with the user departments/components;
    Provide guidance to the user departments in preparation of specifications and statement of requirement for goods and works; and terms of reference for goods and services to be procured;
    Analyze procurement requisitions received to verify compliance with the procurement procedures;
    Prepare solicitation documents, evaluation reports and contracts required through the procurement process using established World Bank/IDA and Government of Uganda (GoU) formats and guidelines;
    Participate in evaluation processes for various procurements of goods, services and works;
    Supervise the preparation of monthly reports on the status of ongoing procurements;
    Supervise the preparation of all required documentation during the entire procurement and contracting process using established formats and ensure their safe custody;
    Follow-up on procurement clearances on the Government of Uganda side including approvals through the Contracts Committee, the Ministry of Justice, and PPDA as may be required of the process;
    Manage implementation of Framework Contracts and Service Level Agreements in place;
    Follow up evaluation of contract performance by Suppliers and Consultants;
    Supervise the day to day operations, record keeping and document management system in the procurement section;
    Perform any other duties assigned by management from time to time.

Key Performance Indicators:
    Draft bidding documents
    Evaluation reports.
    Draft briefs for Contracts Committee
    Supervision of procurement Officers
    Procurement Plans
    Contract Register
    Updated contract management plans
    Status reports on procurement activities

Qualifications, Skills and Experience:
    The applicant should hold a Bachelors Honors University degree in Business in Business Administration, Commerce, Engineering, Law, Procurement or related field from a recognised institution.
    A post graduate qualification in a procurement related field will be an added advantage; so is professional certification in procurement.
    At least four years working experience in the procurement function, of which two years should have been with GoU/Donor Funded projects.
    Demonstrable practical knowledge and understanding of procurement under the Government of Uganda procurement law.
    Computer knowledge in the use of Microsoft Office Applications (MS Excel, Word, PowerPoint and Project).
    Knowledge and use of any computerised financial management application software;
    Excellent communication skills.
    Good interpersonal skills and ability to relate well with a multiplicity of stakeholders.
    Mentoring/Supervisory skills will be an added advantage, so will be proficient in using the Government of Uganda Integrated Financial Management System (IFMS).
    Contract Arrangements

How to Apply:
All suitably qualified applicants should send their applications addressed to the address below. Envelopes should have clear indication of the job applied for.
The Programme Coordinator,
The Second Financial Management and Accountability Programme (FINMAP II),
Ministry of Finance, Planning & Economic Development,
Finance Building; 3rd Floor, Room 3.4,
Plot 2/12 Apollo Kaggwa Road
P.O. Box 8147,
 Kampala, Uganda.            
Tel: 256-41-4707900, Fax: 256-41-4250005
Email:   finmap@finance.go.ug