Job Title: Accounts Officer
Company: Ministry of Finance, Planning and Economic Development (MoFPED)
Project: The Second Financial Management and Accountability Program (FINMAP II)
Reports to: Programme Finance Manager
Location: Kampala, Uganda
Deadline: 29th November 2013 by 17:00 Hours
About FINMAP II:
The Government of Uganda has received funding from Development Partners to support implementation of the Second Financial Management and Accountability Programme (FINMAP II). The overall objective of FINMAP II is to strengthen Public Financial Management Systems at Central and Local Government levels in a bid to ensure efficient, effective and accountable use of public resources as a basis for poverty eradication and improvement of service delivery.
FINMAP II is wide programme designed as the prime framework for Government public financial management reforms efforts. It comprises interventions both in the central and local governments and involves a number of components and several stakeholders including Developments Partners. A high level Public Expenditure Management Committee (PEMCOM) is in place to provide policy guidance for the PFM reforms.
The programme is funded through a multi-development partner Basket Fund, the World Bank funded Uganda Support for Municipal Infrastructure Development Project (USMID) and Government of Uganda. The current phase is planned to be concluded by 30 June 2014.
Job Summary:
The Accounts Officer will provide technical support to the Programme Finance Manager in the execution all related activities of the Programme to ensure efficiency of implementation.
Key Duties and Responsibilities:
Prepare and analyze advance schedules in preparation for retirement of advances and follow up of accountability with FINMAP Components.
Prepare accountability update to communicate status of outstanding advances to respective components
Review the advances made against approved activity budget schedule and prepare expenditure itemization to update IFMS and retire the advances.
Prepare an update of all prepayments and capture the details for retirement in IFMS in accordance with the chart of accounts and the budgetary allocations.
Posting payment invoices into financial management system in line with approved work plans
Analysis of payment requests and reconciliation with approved documentation including purchase orders (LPO) and contracts.
Preparing a summary of LPOs which are overdue with more than 2 months in the system, prepare monthly reports on outstanding payments / obligations including purchase orders cross check data captured on the financial management system against payment records
Liaising with the Head of Administration and stores Assistant to update the assets register
Preparing schedule of payments approved by the Finance Manager indicating period taken to complete payment process
Perform other duties that may be assigned from time to time
Key Performance Indicators:
Monthly/Quarterly Progress reports
End of assignment report
Qualifications, Skills and Experience:
The candidate should possess a university degree in Accounts, Business Administration with a major in Accounting;
Professional qualification in Accounting
Computer literacy with knowledge in the use of Accounting Software, Microsoft Office Applications; working knowledge of the Government integrated financial management system will be an added advantage
Auditing Skills
Excellent communication and report writing skills;
Good Interpersonal Skills and ability to relate well with a multiplicity of stakeholders.
How to Apply:
All suitably qualified applicants should send their applications addressed to the address below. Envelopes should have clear indication of the job applied for.
The Programme Coordinator,
The Second Financial Management and Accountability Programme (FINMAP II),
Ministry of Finance, Planning & Economic Development,
Finance Building; 3rd Floor, Room 3.4,
Plot 2/12 Apollo Kaggwa Road
P.O. Box 8147,
Kampala, Uganda.
Tel: 256-41-4707900, Fax: 256-41-4250005
Email: finmap@finance.go.ug
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