Administrative Assistant(QED Group, LLC)job opportunity in Uganda

Job Title: Administrative Assistant 
Company: QED Group, LLC
Project: USAID/Uganda Monitoring, Evaluation and Learning Project
Location: Kampala, Uganda
Annual Salary: (Ugshs. 20,000,000 to 30,000,000 p.a. inclusive of allowances)
Reports to:  Director of Finance and Administration
About QED:
The QED Group, LLC is a full-service international development firm that provides practical solutions to social problems through sound analysis, proven management techniques, and creative implementation. We focus our efforts on two core practice areas: Monitoring & Evaluation and Knowledge Management. We work with U.S. agencies and overseas governments, international donors, private-sector clients, and PVOs/NGOs in more than 80 countries around the world. Key clients include USAID, the U.S. Department of State, the Centers for Disease Control and Prevention, the U.S. Department of Agriculture, and the U.S. Trade and Development Agency.

About USAID Project:
The USAID/Uganda Monitoring, Evaluation and Learning project (Learning Contract) is the five-year organizational program support vehicle through which USAID/Uganda will pursue realizing its development objectives within the complicated and shifting Ugandan development context.  The purpose of the Learning Contract is to provide monitoring, evaluation and learning support services and build capacity of USAID/Uganda to implement USAID’s Collaborating, Learning, and Adapting methodology to strengthen the implementation of USAID/Uganda’s Country Development Cooperation Strategy and enhance USAID’s organizational effectiveness.

Job Summary:
The Administrative Assistant will serve as a vital support to the operations team. He/she will work to ensure the office runs smoothly by managing office supply requests, conference room scheduling, logistics for domestic travel/workshops, making copies, requesting quotes and other tasks as necessary.

Key Duties and Responsibilities:
    Maintain office inventory, tracking purchase date and amount, condition, location of all non-expendable assets
    Maintain inventory for expendable office supplies, taking requests monthly from staff and ensuring stock is monitored
    Making domestic travel arrangements for all staff (lodging reservations, flight reservations etc.)
    Copying and scanning office documents as needed including finance documents, workshop/meeting agendas, etc.
    Request, review and analyze quotes, compiling documentation and sending it for approval
    Supervising the cleaning staff, ensuring the office is well cleaned and tidy
    Collecting staff time sheets, checking for accuracy and submitting to finance for processing

Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
    The applicant should hold a college degree in finance, accounting, economics, political science, or social sciences with some focus on accounting.
    At least three years of progressively responsible experience in the public sector or the NGO community and at least two years focusing on financial accounting.
    Language Requirement:  Must be fluent in the English language. 
    Knowledge and familiarity with Ugandan society economy and government structure, particularly financial systems.
    Must be familiar with the principles of management in a broad range of administrative activities (financial, organizational, procurement, records) as well as basic principles of working with local government institutions.
    Excellent interpersonal and computer skills are required

How to Apply:
Please submit your CV and cover letter expressing interest to qed.uganda.recruitment@gmail.com. Only qualified applicants will be contacted.