Resources Management Officer(International Organization for Migration)- career opportunities in Uganda

Job Title: Resources Management Officer
Organization: International Organization for Migration (IOM)
Location:  Kampala, Uganda
Salary Grade:  Official, Grade P3
Reference Code:  VN 2013/45 (O) – INT
Deadline: 25th October, 2013
Reports to: Chief of Mission (COM),

About IOM:
Established in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all.
It does so by providing services and advice to governments and migrants.

Job Summary:
Under the direct supervision of the Chief of Mission (COM), in close coordination with the Regional Resources Management Officer (RRMO) and in cooperation with the Department of Resources Management (DRM) and relevant units at Headquarters (HQs) as well as the Administrative Centres in Manila and Panama, the successful candidate will be responsible and accountable for managing the budgetary, financial, human resources and administrative functions of the Mission.

Key Duties and Responsibilities:
    Monitor and oversee the financial management for all activities in the country including  the oversight of financial expenditure and accountability; undertake financial analysis of projects in the Mission.
    Coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures.
    Supervise management of the treasury by forecasting cash flows according to activities in the country and ensuring daily control of funds disbursed; ensure funding is received in accordance with donor agreements. Maintain appropriate internal controls to safeguard the Organization’s assets, control cash and prevent fraud.
    Prepare annual budget for the Mission, oversee budget control process and analyze variances between budget and actual expenditures.
    Assist  in the preparation of budgets for new programmes.
    Review and approve budget for new projects within the Mission as well as the annual budget.
    Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM's projectization criteria. 
    Produce permanent instructions and procedures to complement or to adapt the general instructions of IOM, taking into consideration the volume of activities, staffing and the constraints and specific needs of the region, namely in the areas of general administration, finance and human resources.
    Assist COM in managing the human resources function and make recommendations on recruitment, retention, promotion, and separation of local staff.
    Interpret and apply Human Resources (HR) policies, rules and regulations and make recommendations for resolving difficult or sensitive cases.
    Supervise and train staff on IOM's administrative/financial policies and procedures;
    Evaluate regular financial reports and take action to resolve anomalies and unusual trends.
    Supervise the procurement and logistic services, including contracts with suppliers of goods and services and related administration authorities.
    Oversee the management of the fleet of vehicles and maintenance of buildings as well as the functioning of all support services at the Mission. 
    Coordinate the security of the facilities and personnel, training of security staff and coordination with the United Nations (UN) security cells; ensure that all reasonable measures are taken in regards to security of the office premises and equipment.
    Liaise with relevant units at HQs as well as relevant external counterparts with regard to the financial and administrative activities of the Mission; report regularly on the financial situation of the Mission and provide other information as necessary.
    Support and offer guidance to other units (programmes and sub-offices) on matters related to IOM administrative issues, local institutions and regulations and human resources problems with a view to increasing their effectiveness.
    Perform such other duties as may be assigned.


Qualifications, Skills and Experience:
    The prospective candidate should have completed an advanced university degree from an accredited academic institution in Accounting or Business Administration, with a professional certification as chartered accountant or certified public accountant; 
    At least five years professional experience (or seven years of experience for candidates holding a first level university degree) in financial management, accounting and budgeting;   Good working  knowledge of human resources management; 
    Experience in liaising with governmental and diplomatic authorities as well as with international institutions; 
    Good understanding of financial oversight and public administration;
    Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP highly desirable; 
    Audit experience highly regarded.

Required Competencies:
Behavioural

    Takes responsibility and manages constructive criticism; 
    Works effectively with all clients and stakeholders; 
    Promotes continuous learning; communicates clearly; 
    Takes initiative and drives high levels of performance management; 
    Plans work, Anticipates risks, and sets goals within area of responsibility; 
    Displays mastery of subject matter; 
    Contributes to a collegial team environment; 
    Creates a respectful office environment free of harassment and retaliation and promotes the prevention of sexual exploitation and abuse (PSEA incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; 
    Displays awareness of relevant technological solutions; 
    Works with internal and external stakeholders to meet resource needs of IOM.

Technical
    Effectively applies knowledge of multiple financial disciplines to monitor and manage the work of staff; 
    Effectively applies knowledge of relevant financial discipline; 
    Develops/ follows internal control procedures to prevent fraud and mismanagement; 
    Ensures application of institutional financial policies and guidelines; 
    Advocates incorporation of financial considerations into processes and procedures; 
    Effectively applies knowledge of relevant Human Resources theories  and practices, and recognizes their application within existing IOM processes; 
    Delivers Human Resources solutions customized to the needs of IOM; 
    Anticipates and understands internal and external issues and opportunities that may impact the human resources landscape of IOM; 
    Adapts best Human Resources practices to the requirements of IOM to facilitate the achievements of strategic objectives.

How to Apply:
All suitably qualified and interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment  system,  referring to this advertisement.
For further information, please refer to:  http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly filled  in and submitted with a cover letter not more than one page specifying the motivation for  applications.

NB: Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system.