Administrative Assistant(Protecting Families against HIV/AIDS (PREFA))-Job careers in Uganda

Job Title: Administrative Assistant
Organisation: Protecting Families against HIV/AIDS (PREFA)
Job location:  Arua, Uganda
Deadline:  13th December, 2013
Reports to: Project Coordinator
Gross Salary: UGX 14,621,640 pa

About PREFA:
Protecting Families against HIV/AIDS (PREFA) is an indigenous Ugandan Non-Governmental Organization (NGO) with a historical focus on Prevention of Mother-to-Child Transmission (PMTCT). In preparation for its three year CSF funded project, “Reduction of New HIV Infections through Enhanced Community Engagement in Combination HIV Prevention in Arua District.”

Job Summary:
The Administrative Assistant will be responsible for providing administrative, logistical, human resource, finance and secretarial support to the PREFA-CSF office.

Key Duties & Responsibilities:

•     Well-maintained office premises, equipment and property of PREFA.
•     Good public relations with organizations’ clients and visitors.
•     Well-facilitated meetings, recorded minutes with clear action points.
•     Ensure that up to date PREFA procurement, human resource, vehicle and other policies and guidelines/ systems are available and regularly consulted by relevant officer at the district office.
•     Effective communication system with a display of key organizational documents at the reception.
•     Well maintained diary of appointments for the project coordinator.
•     Properly managed petty cash imprest with up-to-date books of accounts.
•     Offer safe custody of organizational assets including office stamps and other endorsing or authorizing instruments.
•     Offer support and advice to the project coordinator on administrative issues and human resource management.
•     Ensures that administrative policies, regulations, procedures and systems for effective management of PREFA CSF office are adhered to by all staff.
•     Coordinate the procurement and store systems of office items for the district office in accordance with the established policies and procedures.
•     Coordinate field trips and work schedules for both district office management and home to home teams to ensure effective and smooth running of PREFA core activities,
•     Act as secretary during the district office general staff and management meetings

Qualifications, Skills & Experience:

•     The applicant should possess a Bachelors Degree in Business Administration or Secretarial Management
•     At least three (3) years of progressively responsible administrative, finance and/or secretarial positions with demonstrable experience in procurement and stores management.
•     Experience working in an HIV/AIDS organization set up is an added advantage.
•     Good communication skills (oral and written).
•     Proficiency in Ms Office applications.

How to Apply:
All suitably qualified and interested applicants should send a letter of application, copies of testimonials and certificates, current Curriculum Vitae, telephone contact and three professional  referees.
NB: Only short-listed candidates will be contacted.
Send to
The Executive Director
Protecting Families against HIV/AIDS (PREFA)
Plot 71 Luthuli Avenue – Bugolobi,
P.O Box 25769, Kampala-Uganda