Job Title: Information Management Assistant
Job Ref: NMS 2013/23
Organization: National Medical Stores
Reports to: Information Management Assistant
Salary Scale: Grade
Location: Entebbe, Uganda
Deadline: 15th November 2013 by 5PM
About NMS:
National Medical Stores is an autonomous Corporation that was established by an Act of Parliament 1993. Our mandate is to procure, store and distribute medicines and other medical supplies to public health facilities. Our vision is “A Population with Adequate and Accessible Quality Medicines and Medical Supplies.” Our Mission is “To effectively and efficiently supply essential medicines and medical supplies to public health facilities in Uganda”
Job Summary:
The Information Management Assistant will be responsible for the Registry and related efficiency of the unit.
Key Duties & Responsibilities:
Plan and budget for the information management function in line with NMS set procedures
Receive, register, and dispatch mail in line with the Registry Procedures.
Develop and maintain a filling system for the NMS Registry and Archive in line with the Registry Procedures and set guidelines
Access, store and disseminate NMS records and documents in line with the Registry Procedures and guidelines.
Conduct subject classifications and security grading of all records in line with the registry Procedures and set guidelines.
Review NMS records and documents in the Central Registry, weed inactive files to the archive and dispose of obsolete records and documents in line with Registry Procedures and NMS guidelines.
Supervise the use and movement of files in line with the Registry Procedures.
Co-ordinate the emails of the Corporation in line with set guidelines
Qualifications, Skills and Experience:
The applicant should possess an Honors Degree in Library and Information Science, Bachelor of Records and Information Management or Bachelor of Records and Archives management from a recognized institution
Three or more years working experience in a Registry.
Computer literacy skills
How to Apply:
All interested candidates should send their via post or hand deliver applications to:
The Head of Human Resource and Support Services,
National Medical Stores, Plot 4-12, Nsamizi Road,
P.O Box 16, Entebbe, Uganda.
The applications should include updated CVs that should include names and addresses of the last two employers with hand written applications indicating the reference number of the position you are applying for and giving three referees with their full time telephone contacts, email and postal addresses indicated on the application letter.
Photocopies of the original academic documents should be attached.
Please note that National Medical Stores reserves the right to verify Photocopies of the academic documents attached with the relevant awarding institutions to authenticate their validity. Any form of canvassing will lead to automatic disqualification. Only candidates who meet the specifications indicated for the jobs will be contacted.
NB: National Medical Stores is an equal opportunity employer.
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