Job Title: Finance and Administrative Assistant
Organization: World Agroforestry Centre
Location: Kampala, Uganda
Deadline: 12th September 2013.
Reports to: The Country Representative
About Us:
The World Agroforestry Centre is an independent research institution which generates science-based knowledge about the complex role trees play in agricultural landscapes and rural livelihoods. As part of the Centres work to bring tree-based solutions to bear on poverty and environmental problems. researchers - working in close collaboration with partners - are developing new technologies, tools and policy recommendations for increased food security and ecosystem health. The Centre's headquarters are located in Nairobi. Kenya, and research is conducted in 23 countries in Africa, Asia and Latin America We are supported by the Consultative Group on International Agricultural Research (CGIAR) and receive funding from over 50 different donors.
Job Summary:
The Finance and Administrative Assistant will be responsible for the execution of day to day financial and administrative duties to the ICRAF Uganda Office.
Key Duties and Responsibilities:
1. Finance:
Produce monthly financial reports with accompanying data for Uganda Office
Maintain petty cash and bank accounts
Perform monthly reconciliations and prepare monthly expenditure forecasts
Ensure financial ethics and accountability of all ICRAF staff (Follow-up on staff advances)
Follow-up on all collaborators and partners to ensure that the accounting is received.
Oversee national staff salary and benefits payments, manage imprest and submit monthly statutory deductions to the relevant authorities
Check and verify all financial transactions, review payments request , purchase orders , and contracts for accuracy and integrity before approval by the supervisor
Assist with the preparation and monitoring of country budgets
Liaise and advice country teams on expenditure levels of their respective projects
Follow up to ensure timely submission of reports (both financial and technical)
Ensure year-end audit requests are submitted as and when requested (bank confirmations, bank statements, reconciliations etc)
Follow up and ensure internal audit recommendations are implemented and adhered to.
2. Administration:
Coordinate administrative issues for Uganda Office in collaboration with the regional office
Advise and ensure local contracts are in compliance with Ugandan laws
Provide advice and support for visiting scientists and students to acquire necessary work permits in compliance with existing Ugandan laws
Handle procurement and inventory of assets
Oversee management of office premises
Organise meetings, workshops and conferences (travel coordination, airfare, budgets, logistics etc)
Take minutes and keep record of staff meetings.
Qualifications, Skills and Experience:
The candidate should possess a Bachelor of Commerce/Business Administration or a relevant degree.
At least CPA 2 or relevant Financial/Accounting management qualification with a good understanding of budgeting and financial management practices.
Proficiency in database applications and MS office suite.
The prospective job holder should posses at least 3 years professional experience in the field of Accounting or Finance with administration in an NGO setting.
Excellent analytical, organizational and planning skills.
Good English communication skills, both written and spoken.
Exceptional attention In detail.
Team player and highly motivated.
How to Apply:
All suitably qualified candidates should visit the web link below and review requirements and thereafter express interest.
Apply Click Here
NB: Please note that only short-listed applicants meeting the above requirements will be contacted
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