Job Title: Receptionist
Organization: The Association for Strengthening Agricultural Research in Eastern and Central Africa (ASARECA)
Job Location: Kampala, Uganda
Deadline: 7th February 2014
About ASARECA:
The Association for Strengthening Agricultural Research in Eastern and Central Africa (ASARECA) is a sub-regional not for- profit association. It was established in 1994 by 11 member countries represented by their national agricultural research for development institutes. The 11 member countries are: Burundi, Democratic Republic of Congo, Eritrea, Ethiopia, Kenya, Madagascar, Rwanda, Southern Sudan, Sudan, Tanzania, Uganda, and. The major objective of ASARECA is to develop policies and programs aimed at deepening co-operation in agricultural research and policy among its member countries for the mutual benefit of all the stakeholders in the agricultural sector.
Job Summary:
The Receptionist will offer operational assistance of the customer service/front office desk at the ASARECA Secretariat.
Key Duties and Responsibilities:
The Receptionist is responsible for providing secretarial, clerical and administrative support and operate a multi-line telephone system.
Answers incoming telephone calls, screening and forwarding to appropriate staff
Takes and delivers messages when appropriate staff are unavailable
Welcomes on-site visitors and directs them to appropriate offices
Maintains a register of visitors in liaison with security
Receives, sorts, and routes mail to relevant recipients
Opens and date stamp all general correspondence
Coordinates the repair and maintenance of office equipment
Assists in preparation of travel orders
Assists in compiling and receiving orders for office supplies
Assists in other clerical duties such as filing, photocopying, and collating documents
Assists in hotel reservations
Assists in maintaining the general filing system and file all correspondence
Assists in the planning and preparation of meetings, conferences
Qualifications, Skills and Experience:
The Receptionist must possess a Diploma in Secretarial Studies and or a Certificate in Front Office Management or other Business Administration related field.
At least two years’ experience as a receptionist or front office staff in a busy office environment.
The incumbent must be honest and trustworthy
Possess cultural awareness and sensitivity
Highly flexible with sound work ethics as well as proficient in use of computers
Excellent team building skills
Effective verbal and listening communications skills
Time management skills
How to Apply:
If you believe you fit the required profile, please send your application in confidence to the address below. Please indicate the job title on the subject line and send your curriculum vitae (by post or email) containing details of your qualifications, experience, present position, current and expected remuneration as well as copies of professional/ academic certificates. Include day and evening telephone numbers, e-mail address, names and addresses of three references to:
Head, HR & Administration ASARECA,
P.O Box 765 Entebbe, Uganda
E-mail: hr@asareca.org
NOTE:: Only short-listed candidates will be contacted
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