Job Title: Grants Management & Fundraising Manager
Organization: WaterAid in Uganda (WAU)
Job Location: Kampala, Uganda
Deadline: 7th February, 2014
Reports to: Country Representative
About WAU:
WaterAid’s Vision is of a world where everyone has access to safe water and sanitation. Our mission is to transform lives by improving access to safe water, hygiene and sanitation in the world’s poorest communities, WaterAid works with partners to maximize its impacts for policy change/influence.
WaterAid works through supporting local organizations and government authorities to design low cost sustainable projects using appropriate and affordable technologies that can be managed by the community itself. WaterAid also seeks to influence the policy change through government and other key international organizations to secure and protect the right of poor people to safe, affordable water and sanitation services.
Job Summary:
The Grants Management & Fundraising Manager is a member of the senior management team. The job holder will primarily be responsible for the management of grants and works across units, and partners. He/ she will spearhead developing funding proposals and participates in implementing fundraising plans, ensure and support quality reporting and effective compliance to donor requirements. The Grants Management & Fundraising Manager will assess and monitor WaterAid’s funded organisations on a regular basis, promote best practice, support partners through relevant coaching and training. This shall be alongside providing structured actionable feedback to the senior management team relative to donor and partner matters. This post is the main focal liason with Funding team in the UK and should coordinate grant management information nationally and internationally.
The major responsibility of this role is to provide quality assurance on grants to and from WaterAid, and to assess and support capacity needs in this regard. The role checks for compliance in grant/partner documentation. To provide assurance regarding the quality /compliance to donor requirements and to partner agreements. This role is also a custodian of all grant documentation secured by the UK or by the CP.
Key Duties and Responsibilities:
1. Grants to WaterAid:
Contribute to Country Strategy development.
Research and prioritise institutional donors to proactively approach.
Take lead/ in the development and implementation of the fundraising strategy and writing funding proposals and donor reports.
Monitor funding contracts and liaise with budget holders/other Unit Heads, finance and partners to ensure effective management of all contractual funding.
Work collaboratively with UK teams on contracted funding issues and maintain records of all restricted funding.
Periodically review and sign off all documentation and communication with donors, including proposals, narrative and financial reports for contractual compliance.
Advise and support partners to comply with contractual requirements and ensure expenditure is within donor guidelines.
Facilitate capacity development plans for WAU staff in understanding grants and their management.
Budget setting and managing EU grants with some project management responsibilities.
2. Grants to Partners:
Offer technical support partners in their development and implementation of fundraising plans, funding proposals and donor reports writing.
Advise partners on the budgeting process and review all submitted budgets.
Sign off on partner agreements and maintain a copy of original documentation.
Ensure timely donor/grant periodic receipt and reconciled partner reports (both financial and narratives)
On monthly/quarterly basis feedback to partners highlighting variances against budget and recommending actions to be taken.
Periodically check the financial performance of partner organisations with respect to internal controls, recording and safeguarding of assets and check that good value for money is achieved.
Work with program staff to check partner financial returns are consistent with progress against plans, are accurate, complete and in line with partnership agreements.
Review partner transfer requests, monitor and provide updates on partner disbursements and provide partners with a reconciled statement of their liquidated accounts.
3. Partner Support:
Offer technical support to partners in planning and budget in line with WaterAid and donor guidelines.
Checks that the funding agreements reflect the agreed budget and donor requirements.
Checks the transfer requests (submitted by the budget holder) against the partner agreement and donor requirements as applicable,
Checks financial reports on a monthly/periodic basis and also monitors financial progress against outputs (with program staff).
Based on the knowledge from partner monitoring, and in agreement with relevant Program staff, prepares a schedule of expenditure not yet reported but incurred by the partner.
Work with program staff to Support partners to review financial progress. These reviews are done in compliance to partnership and donor requirements.
Together with program staff formally assess capacity of new partners to meet minimum requirements and advise the management team on suitability of the organisation and models of engagement.
Create/maintain a manual containing financial guidelines for partners.
Identify partner capacity building needs, facilitate and deliver co-ordinated training and coaching programmes as regards grant management. This includes but is not limited to strengthening internal controls and developing accounting manuals, procurement procedures, reporting templates or management of donor funds.
Assess the impact of and need for capacity building of partners on a regular basis.
Assist in the preparation and implementation of action plans resulting from external and internal audits and support partners in this regard.
4. WAU General:
Proactively participate in the implementation of Performance Management, including Objective Setting, Performance Review, upward feedback and personal development plans. Ensuring relevant aspects of WAU’s work in Uganda e.g. gender equity and HIV/AIDS mainstreamed and reflected in objectives and performance reviews.
Ensure implementation of WAU’s operational policies, procedures and guidelines, including security guidelines, in all aspects of WAU’s work and with partners.
Act as WAU’s representative at local levels and project areas, with government and non-government partners etc. as required, mainly on issues related to WASH programme.
Be a member of WAU’s team; participating in appropriate staff meetings, SMT, planning sessions and on-going liaising as needed.
Actively initiate and contribute to fundraising and resource mobilisation for the Country Program.
Perform any other duties as assigned by the Country Representative
Qualifications, Skills and Experience:
The applicant should hold a relevant Business Administration and /or Accounting qualification/certification e.g. CA, ACCA, CIMA, CPA or a Master’s degree in a Finance qualification. Project management and Fund management.
At least five years’ experience at senior level management.
Quality and relevant experience in finance and accountancy in a senior position in a major organisation
Computer literacy skills i.e. IT literate and excellent knowledge and skills in using computer based Accounting systems and Microsoft Excel and Word packages.
Significant experience in preparing and monitoring budgets & developing monitoring and reporting systems.
Possess the ability to provide financial analysis and interpretation to Country Management Team for decision-making.
Good working knowledge of government policies and regulations on financial management and taxation
Good understanding of international donor reporting requirements
Excellent Risk analysis and risk management experience and skills
Excellent (proven) interpersonal both oral and written communication skills.
Highly numeracy skills
Possess the ability to think strategically with excellent planning and prioritisation skills
Strong analytical/problem solving skills.
Successfully leading, managing, building high performing teams and developing capacity in professional finance teams.
How to Apply:
All suitably qualified and interested with a desire to work with WaterAid should endeavor to send their applications including a cover letter and Curriculum Vitae (CV) to:
The Head of Human Resources and Administration,
WaterAid Uganda, Plot 90 Luthuli Avenue Bugolobi,
P.O. Box 11759 Kampala, Uganda
Email: wauganda@wateraid.org
NOTE: Interviews will begin on 17th February, 2014. Please consider your application unsuccessful if you haven’t heard from us by that time.
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