Job title: Grants Officer
Organisation:Infectious Diseases Institute (IDI)
Country:Uganda
Deadline: Friday, December 6th- 2013.
Reports to: IDI-SDS Team Leader
Classification:Six month fulltime contract
Start date:1 January 2014 or as soon as possible thereafter
Infectious Diseases Institute, Makerere University (IDI) is a regional centre of excellence for HIV/AIDS prevention, care and treatment; training; and research in sub-Saharan Africa.
Position Summary:
The Officer will provide support to the IDI Grants Management Unit specifically to the SDS Program which is giving support and technical assistance to 35 districts in areas of grants management, M&E, and Management Information Systems (MIS). The consultant will spend some time at IDI as well as in the districts, but will also be available to provide support by phone and email.
Key Responsibilities & Duties:
• Program Performance Monitoring and Reporting: Monitor progress of assigned project towards achievement of project goals and objectives; communicate with and report to internal and external project stakeholders including project manager and funder.
• Finance Support and Reporting: Establish and communicate financial management guidelines for specific grants; enforce relevant IDI and/or funder-specific policies and procedures; monitor project budgets;
determine financial reporting needs and coordinate the reporting process with the Finance department; prepare financial reports to meet specific funders' requirements; communicate related information to internal and external stakeholders
• Compliance Assurance: Maintain, file and make available compliance requirements for specific grants for stakeholders' use; ensure that all aspects of project planning and execution comply with the applicable regulations and with best practice; support review of funding and sub-award agreements and other documentation to ensure that IDI and sub-grantees comply with funder and program requirements.
Qualifications:
1. Degree in any relevant field, including finance, accounting/audit, management or general business administration; Master's degree or professional qualification is an added advantage
2. A minimum of three years professional work experience, with proven ability to interact effectively with colleagues of various backgrounds;
3. Superb organizational skills, including the ability to manage multiple projects simultaneously in a fast-paced, dynamic environment
4. Exceptional communication skills; excellent written and oral English
5. Skill and experience in budget preparation and fiscal management
6. Advanced analytical, evaluative, and objective critical thinking skills
7. Well-developed interpersonal skills and ability to interact at the most senior corporate, donor and academic levels and within a multi-cultural environment
8. Proficiency in computer systems including Microsoft applications; high level of skill in using MS-Excel; desktop publishing experience is desirable
9. Experience in grants management (particularly related to health) and donor relations preferred but not required
10. Familiarity with MS-Navision software is preferred but not required
Compensation:
Compensation for the position will be commensurate with training and experience.
To Apply:
Qualified and interested persons who wish to apply may hand-deliver, email or post an application letter with a detailed CV, naming at least two professional referees, to:
The Manager, Human Resources Infectious Diseases Institute
P. O. Box 22418, Kampala.
Email: hr@idi.co.ug
Only short listed candidates will be contacted.
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