Administrative Assistant(National Agricultural Research Organisation)-Job vacancies in Uganda

Job Title: Administrative Assistant
Organisation: National Agricultural Research Organisation (NARO)
Job location: Kampala, Uganda
Deadline: 31st December 2013
About NARO:
The National Agricultural Research Organisation (NARO) has signed a memorandum of understanding with Korea Project On International Agriculture (KOPIA. In execution of iits tenets and in tandem with national interest in addressing the vast issues of agriculture, KOPIA seeks to candidates to fill the position above.

Key Duties and Responsibilities:

•     Maintaining communication channels between the office of the Director and other departments as well as external organization and individuals.
•     Preparing notes, correspondence and reports in accordance to instructions
•     Responding to telephone inquiries, giving information to callers and routing calls to appropriate officials and also placing outgoing calls.
•     Receiving official visitors and walk-in customers by ascertaining the nature of business and directing them accordingly.
•     Receiving, sorting, recording and distributing mails, general correspondence and documents appropriate officials.
•     Scheduling appointments and screening reports for meetings, synchronizing and updating the Director’s appointments
•     Preparing both local and international itineraries, confirming travel, flight and hotel reservations.
•     Locating and attaching appropriate files to correspondence or queries as well as organizing filing and retrieval systems.
•     Overseeing the proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure.
•     Organizing meetings and conferences and accurately recording proceedings of various deliberating
•     Monitoring and tracking the progress of various assignments and regularly updating the Director and other members of staff on organizational deadlines and problems.

Qualifications, Skills & Experience:

•  The applicant should hold a Bachelor’s Degree in Secretarial studies/Administration.
•  Proficiency in using word processing and other computer software packages, including use of the e-mail, the internet as well local and wide area network system.
•  At least three (3) years of progressive experience gained in a busy executive office.
•  Effective communication and interpersonal skills with an attention to detail
•  Possess the ability to analyze and evaluate different types of information.

How to Apply:
All those suitably qualified and interested should submit his/her application together with CV and academic transcripts to KOPIA office. Please clearly indicate your telephone contact and e-mail address. Send to:
Dr. Jee, Hyeong-Jin     
E-mail: hjjee1126@gmail.com
OR
The Director,
National Agricultural Research Laboratories – Kawanda
P. O. Box 7065, Kampala. Uganda
karidir@imul.com