Job Title: Administrative Assistant/Receptionist
Organization: The MRC/UVRI Uganda Virus Research Unit on AIDS
Duty Station: Masaka, Uganda
Reports to: Scientist
Deadline: 16th October, 2013
About MRC/UVRI:
The MRC/UVRI Uganda Virus Research Unit on AIDS was established following a request in 1988 from the Uganda Government to the British Government for collaboration on the research of HIV (Human Immunodeficiency Virus) infection and AIDS (Acquired Immunodeficiency. The Unit is a center of excellence in HIV/AIDS related research. It conducts large-scale epidemiological and intervention studies, clinical trials, virological and immunological research and behavioral studies, clinical trials, virological and immunological research and behavioral studies, and has generated a wealth of research results that have been used to inform policy and practice, and that have led to a large number of scientific publications in peer reviewed journals over time. The Unit is based at Uganda Virus Research Institute (UVRI) in Entebbe. MRC/UVRI is seeking keen, experienced and suitably qualified Ugandans to join a team of dedicated clinical and research staff working on the IPM 027 trial “A multicentre, randomized, double-blind, placebo-controlled safety and efficacy trial of a dapivirine vaginal matrix ring in healthy HIV-negative women”.
Job Summary: The Administrative Assistant/Receptionist will offer an efficient and effective management of reception and administrative duties to support the trial.
Key Duties and Responsibilities:
Receive and channel participants to appropriate staff at the study site.
Review participants’ appointment cards and crosschecks with the appointment list, where indicated.
Ensure that participants are served refreshment by the Office attendants or designee while they are at the clinic.
Ensure a friendly and comfortable environment in the reception area.
Take care of the needs of the potential participants when they are ready to leave the clinic, for example arranging follow-up appointments and arranging for the potential participant to get reimbursement.
Perform secretarial service for the team including taking minutes for meetings, preparing presentation slides or letters where necessary, and format large reports.
Responsible for the front desk, and management of the participant tracking database.
Responsible for all incoming and outgoing mails and distribution to respective owners while maintaining a high degree of confidentiality.
Manage documentation and filing systems.
Occasional bulk photocopying and distribution.
Manage imprest and participant reimbursement
Qualifications, Skills & Experience:
The applicant should hold a Diploma in Business Administration, Social sciences, public Administration. A Degree in Secretarial studies is desirable.
At least three years’ experience in a similar role in an international Organisation or research based organisation.
Proficiency in computer use (MS word, Excel, Access),
Sound knowledge of procurement is desirable.
Organizational skills, self-motivated and able to multitask in a busy environment. Other terms and conditions for the post are within the
How to Apply:
All candidates should send their applications including copies of academic qualifications, curriculum vitae and names plus telephone contact details of three (3) referees should either be addressed to: The Human Resources Manager MRC/UVRI Uganda Research Unit on AIDS, Uganda Virus Research Institute, P. O Box 49 Entebbe, Uganda or send by email: mrc@mrcuganda.org
NB: Only short listed candidates will be contacted for interviews
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