Job Title: Receptionist
Organisation: International Organization for Migration (IOM)
Location: Kampala, Uganda
Job Ref: VN 21/09/013
Deadline: 15th September, 2013
Reports to: Chief Migration Medical Officer
Job Summary:
The Receptionist will be responsible for the technical support of clinical assessment of the USA, Canada, Australia and UK visa applicants, which will be conducted in the framework of the receiving countries protocols.
Key Duties & Responsibilities:
Offer information, relevant to medical out-processing, to the applicants either by phone or personally.
Register the applicants in the electronic database and arrange appointments for physical examinations.
Attend to all incoming calls, walk-ins, and other inquiries regarding the health assessment programs in the clinic.
Review and make photocopy of bank deposit slip (or other proof of payment).
Regularly submit these photocopies to the administrative/ finance officer.
Check applicants' identity, validity of the identification documents, take their photographs and upload on the database.
Prepare master lists of applicants scheduled for chest X-ray, laboratory tests and submit them to respective service providers.
Print out medical forms with bio-data when required.
Inform the applicants about a need for additional investigations& (if not done by the Migration Health Physician/Nurse and make appointments for these investigations.
Enter information from the medical form into the database, if so requested.
Print out medical documents as requested by the Migration Health Physician.
Collect monthly statistical information in IOM format and submit it to the Migration Health Physician.
Set up and maintain office mailing communication logbook.
Receive all payments from medical self payers and file daily returns to the Senior Admin./Finance Assistant for verifications and submission to main cashier at Admin./Finance department
Any other duties as may be assigned by the Migration Health Physician or Chief of Mission.
Qualifications, Skills & Experience:
The applicant should hold a diploma in Secretarial Studies, Office Management or its equivalent.
The applicant should possess three (3) years relevant work experience.
Computer literacy skills: high level user
Typing skills: speed 200 symbols/min and higher.
Ability to work independently, effectively and harmoniously with colleagues from varied cultures and professional backgrounds at all levels.
Working experience in clerking/administration is desirable.
Ability to work under pressure and with minimum supervision.
Strong verbal/written communication and interpersonal relationship skills
How to Apply:
All those interested in working with the United Nations’ International Organisation for Migration (IOM) should send a cover letter and CV with detailed relevant work experience to IOM HR department hruganda@iom.int clearly indicating the job reference number
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