Job Title: Finance Assistant
Vacancy Announcement No.: VA-16-2013
Organisation: World Food Programme (WFP)
Location: Moroto, Uganda
Grade: SC4
Deadline: 20th September, 2013
Reports to: Head of Sub Office
About WFP:
The World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. Currently WFP focuses on three priority areas namely, Emergency Humanitarian Action (EHA); Food & Nutrition Security (FNS); and Purchase for Progress (P4P)/ Agriculture & Market Support (AMS). WFP has operations in various parts of the Country.
Job Summary:
The Finance assistant will be responsible for the management of financial matters of the sub office.
Key Duties and Responsibilities:
Oversee all Sub office finances and accounts;
Prepare monthly Sub office account reconciliation reports for submission to head office in a timely manner,
Keep copies of Sub office account documents on files in a professional manner and avail them when need be.
Prepare all petty cash payments with proper documents and maintain all payment within the approved limit
Account for advances received within the same month;
Check and verify accuracy of accounts submitted by implementing partners that are supported by the Sub Office;
Review all partners' accountability reports and submit them to head Office in a timely manner.
Maintain filed records for future references;
Maintain a file of bank confirmation letters and related correspondences;
Act as bank agent for the sub office:
Perform any other official duty as may be assigned by the supervisor.
Qualifications, Skills and Experience:
Extract and enter data from various sources in the financial or accounting systems;
Prepare bank on reconciliations and conduct analysis of general ledger accounts:
Make certain of all vendor claims to check that they are accurate and conform to the WFP finance rules and regulations;
Verify all payment claims against source documentation to ensure that payments for purchases services are properly authorised and that goods have been received or services rendered; and ensure timely recording and processing of vendor invoices;
Monitor vendor advances and other receivables and ensure timely clearance of vendor outstanding items, taking corrective follow up actions where required;
Prepare necessary receipt and journal vouchers;
Assist in the preparation of budget, accounting, and financial reports. statistical reports and other reports as required;
Offer assistance to all stall services such as travel, expense claims, and document review.
How to Apply:
All suitable applicants with the necessary credentials to work in the United Nations’ World Food Programme (WFP) should send their applications together with detailed curriculum vitae, copies of certificates under confidential cover quoting on the envelop the vacancy announcement number and name of the applicant to:
The Human Resources Officer
UN World Food Programme
P.O. Box 7159 Kampala.
or Hand delivered applications should be dropped in a box at the reception of WFP Offices at plot 17-19, Clement Hill Road, Kampala, Uganda
Applicants should check on the Notice Board at the main entrance to confirm that their applications have been received one week after the closing date. Applications must be received by the deadline and only short listed candidates shall be contacted. Please note that incomplete submission will not be allowed.
Qualified female candidates are particularly encouraged to apply.
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status WFP does not charge fees from applicants at any stage in the recruitment
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