Job Title: Part time – Finance Coordinator (Field office)
Organisation: Global Communities
Location: Bushenyi, Uganda
Deadline: 13th September 2013 by 5PM
Reports To: Program Manager, Headquarters, Washington, DC
Job Summary:
The Finance Coordinator position is a part time position on a USAID funded program through April of 2015. The Finance Coordinator will be responsible and accountable for the performance of the administrative and financial functions of Global Communities in a field office in accordance with the Global Communities Field Finance and Accounting Manual.
Key Duties and Responsibilities:
Ensure compliance with Global Communities practices as outlined in the Global Communities Field Finance and Accounting Manual.
Send monthly financial reports along with the QuickBooks file to the Finance Department in the head office.
Prepare monthly cash projections for the submission of monthly drawdown requests to head office.
Manage petty cash fund, dispensing funds upon written authorization of the Director or his/her designee. Analyze all invoices and receipts; ensure the coding of all transactions and reconciliation of petty cash on a weekly basis.
Serve as financial liaison with vendors, consultants, sub-grantees and others doing business with Global Communities as necessary.
Review all purchase orders, consultant agreements, sub-awards and other commitments issued.
Receive, review and analyze all Global Communities payment vouchers; ensure proper documentation, including cost center is attached and submit for check request.
Maintain all accounting and procurement filing systems/ documentation.
Assist in planning and coordinating the administrative and financial services required for managing the Global Communities projects in field, with particular reference to accounting, budget, personnel, and other admin/ finance-related processes, and in accordance with Global Communities regulations and established procedures.
Implement and maintain administrative procedures for office support, including working with the Global Communities Rwanda Finance and HR offices and related systems.
Assist with any other duties as required by Field Director.
Qualifications, Skills and Experience:
The applicant should possess an Associate or Bachelor’s degree in related field, preferable in Accounting, Finance or Business Management, OR post secondary education and accounting certification training
Five years of financial management experience.
The candidate should possess excellent communication skills;
Proven ability to work in a multicultural context as a flexible and respectful team player.
Excellent organizational skills and ability to determine priorities.
Capable of working under pressure and is results-oriented with the ability to meet deadlines.
Ability to prepare clear and concise reports.
Demonstrated computer and typing skills;
Excel and WinWord skills are essential.
Proficiency in use of accounting software at least five years of hands-on experience, preferable, QuickBooks
Fluency in spoken and written English.
Working Conditions:
Ability and willingness to live, work and travel within Bushenyi region. Submit proof of qualification and experience where applicable.
How to Apply:
All candidates should send their applications via e-mail to: The Program Director DESIGN Program at, gcdesignjob@gmail.com and copy: p.engoru@gmail.com or physically hand delivered to the Health Partners/Global Communities office on Tank Hill in Bushenyi, Uganda.
NB: Only shortlisted applicants will be contacted.
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