Video Conferencing Team Assistant(United Nations Office for Project Services-UNOPS)-Job vacancies in Uganda

Job Title: Video Conferencing Team Assistant
No. of posts: Several Vacancies
Organisation: United Nations Office for Project Services (UNOPS)
Reports to: Video Conference Coordinator
Contract level: ICS-4
Job Location: Entebbe, Uganda
Deadline: 4th February, 2014
About UNOPS:
UNOPS mission is to expand the capacity of the UN system and its partners to implement peace building, humanitarian and development operations that matter for people in need. Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness. By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

The United Nations Department of Field Support, Information and Communications Technology Division (UN DFS-ICTD) is responsible for the delivery of applications that satisfy the requirements of the Departments of Peacekeeping Operations and Field Support (DPKO/DFS) missions as well as Special Political Missions (SPMs). DFS has implemented a range of systems to address the principal requirements of peacekeeping operations and to support and enhance the processes DFS undertakes.  UNOPS has been requested to assist in the implementation of this activity.

Key Duties & Responsibilities:

•     Performs a wide range of office support and administrative functions.
•     Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of documents and reports.
•     Assists in monitoring processes and schedules related to the unit’s outputs, products, tasks, etc.;
•     Assists in compiling and organizing information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
•     Assists in generating a variety of standard statistical and other reports, work orders, etc., using various databases.
•     Screens phone calls and responds to information requests and inquiries (e.g. answers requests requiring scheduled and unscheduled conferences, etc.), and as necessary, refers inquiries to appropriate personnel for handling.
•     Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
•     Performs data entry and extraction functions.
•     Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
•     Updates and maintains distribution lists; monitors, prepares and distributes schedules, reports, where possible using electronic formats.
•     Maintains files (both paper and electronic) and databases for work unit.
•     Perform any other duties as required.

Qualifications, Skills & Experience:
    The applicants should have completed high School or equivalent diploma; a first level degree highly desirable.
    All Candidates with technical certificates, professional diplomas, and university degrees of any level in a relevant field may be recruited with a lower experience requirement.
    At least four years’ experience in ICT, administrative services, or video conferencing.
    Knowledge of video conferencing is desirable. Knowledge of MS Office is required.

Language: 
Must be proficient in English. Work requires reading, writing and speaking English.  

Personal Competencies:
Professionalism: Good knowledge and understanding of theories, techniques and strategies relevant to audio and video conferencing; Technological background and experience in video-conferencing systems installation and maintenance.

Communications: Proven ability to write in a clear and concise manner and to communicate effectively orally. Ability to prepare reports, articulate options concisely conveying maximum necessary information, and make and defend recommendations.

Planning & Organizing: Ability to organize, plan and implement work assignments, manage competing demands and work under pressure of frequent and tight deadlines.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Good interpersonal skills and ability to establish and maintain effective partnerships and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Technological Awareness: Ability to keep abreast of available technologies and actively seek to apply technology to appropriate tasks.
   
For more details about United Nations staff contracts, please follow this link:
http://www.unops.org/english/whoweneed/contract-types/Pages/United-Nations-staff-contracts.aspx
 
How to Apply:
If interested in this job opportunity, please click on http link below to visit website and create profile or express interest if you already have a profile on the UN system

Click Here
NB: Please note that the closing date is midnight Copenhagen time (CET)
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
UNOPS reserves the right to appoint a candidate at a level below the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.