Supply Assistant(United Nations High Commissioner for Refugees-UNHCR)-Job vacancies in Uganda

Job Title: Supply Assistant
Organisation: United Nations High Commissioner for Refugees (UNHCR)
Position No.: 10020841
Vacancy Notice: 003/2014
Job Location: UNHCR Field Unit Rwamwanja, Uganda
Deadline: 22nd January 2014
Post Grade: GL5
Reports to: Field Associate
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country. It also has a mandate to help stateless people.

Key Duties & Responsibilities:
1. Operational Support:

•     Initiate custom clearance of consignments, draft exemption requests, liaise with local agent, support warehouse management, assist with planning and goods deliveries and provide information on the status of requests and the availability of items in the supply chain.
•     Maintain accurate and comprehensive records on logistical activities and provide reports and updates periodically, and on request.

2. Infrastructure Support:

•     Examine Purchase Requests to ensure conformity and liaise with requesters.
•     Prepare quotation requests and tenders, produce bid-tabulations from tenders, and prepare Purchase orders for approval.
•     Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
•     Provide information on all procurement activities within area of responsibility.
•     Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulations including registration and marking of new PPE, physical verification of PPE, preparation of agreements, preparation of disposal forms, and assistance with disposal of PPE.
•     Produce standard asset management reports and other asset information, periodically and when requested.

3. Business Support:

•     Identify and assess vendors based on their capability for delivering commodities and services. Maintain vendor and item master databases.
•     Maintain accurate data in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making.
•     Any other responsibility deemed necessary or as delegated by the Supervisor in order to meet the level of service requires by the organisation
•     Authority (decisions made in executing responsibilities and to achieve results)
•     Identify vendors based on their capability for delivering commodities and services. Maintain vendor and item master databases.
•     Decide on the content of information and reports submitted to the Supervisor.
•     Perform any other duty, as requested by the Field Associate.

Qualifications, Skills & Experience:

•     The applicants seeking to fill the position of Supply Assistant must have completed their secondary education.
•     At least four years of previous relevant professional job experience;
•     Language proficiency i.e. Fluency in English and working knowledge of another relevant UN language or local language.

How to Apply:
All Interested candidates who meet the above criteria should submit their applications, under confidential cover, quoting the Post No addressed to:
The Senior Administrative/ Finance Officer,
UNHCR Representation in Uganda,
P.O. Box, 3813, Kampala, Uganda