Organisation: Clinton Health Access Initiative (CHAI)
Job Location: Kampala, Uganda
Reports to: Finance and Administration Manager
About CHAI:
The Clinton Health Access Initiative (CHAI) is a global health organization committed to strengthening integrated health systems in the developing world and expanding access to care and treatment for HIV/AIDS, malaria and other diseases. CHAI’s solution-oriented approach focuses on improving market dynamics for medicines and diagnostics; lowering prices for treatment; accelerating access to life-saving technologies; and helping governments build the capacity required for high-quality care and treatment programs.
Since its establishment in 2002 by President William J. Clinton, CHAI has worked on the demand and supply sides of the market to help more than 2 million HIV+ people access the medicines needed for treatment—representing nearly half of all people on HIV treatment in developing countries. Building on this model, CHAI has expanded its scope to include efforts to strengthen healthcare delivery systems and to combat malaria and childhood illnesses.
Job Summary:
The Finance Administrator will perform a wide range of activities to support our office. Some of the functions the Finance Administrator will focus on are petty cash management, office operations and management, and administrative responsibilities.
Key Duties and Responsibilities:
- Track and act as the primary contact person on petty cash disbursements and other finance related requests.
- Receive invoices and other documents;
- Prepare payment vouchers ensuring accuracy and timeliness is maintained, in conformity with the CHAI regulations and other donor requirements.
- Maintain a monthly amortization schedule of prepaid expenditures to the benefiting Project IDs.
- Issue official CHAI receipts as acknowledgement for all the cash, checks, electronic funds transfers and other modes of incoming funds paid or refunded to CHAI.
- Daily entry of accounting data into the accounting database.
- Perform monthly reconciliations of vendor receivables and liability accounts.
- Perform monthly petty cash reconciliations.
- Manage receivable ageing reports, bank reconciliation statements, running reports in our accounting system and passing journals to correct the identified errors.
- Ensure the proper filing of important documents (hard and soft copies) and ensure a smooth operation of an office archiving system.
- Maintain a clean, organized and functional office working environment.
- Ensure the office has adequate supplies of consumables.
- Arrange logistical support for CHAI visitors including update of visitors’ tracking board.
- Support the arrangements for office events and meetings.
- Plan and coordinate office mail collection and delivery.
- Other duties to support general office management and finances, as needed
- Perform any other tasks as requested by the Finance and Administration Manager.
- The applicant should hold a Bachelor’s degree in Business Administration, Commerce, or other related field; ACCA/CPA qualification is an added advantage.
- At least two years’ experience in finance and/or office administration.
- Competent computer skills, particularly in Microsoft Word and Excel.
- Ability to handle multiple tasks simultaneously, set priorities and work independently.
- Ability to learn on the job quickly and absorb/synthesize a broad range of information.
- Strong communications skills - both written and oral.
- Strong work ethic and flexibility.
How to Apply:
If you are passionate about humanities and desire to join this prestigious health NGO founded by one of the United States of America’s Former Presidents, Bill Clinton, please click web link below. The candidate will be expected to provide at least three different references related to successful relevant work experience over the last 2 years
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