Job Title: Administrator
Organisation: ZOA
Job location: Amudat, Uganda
Deadline: 16th January 2014
Reports to: Programme Manager Amudat
About ZOA:
ZOA is an International Non-Governmental Organisation working in Uganda since 1998. Its mission is to assist in rebuilding the livelihoods of peoples who are affected by human conflict or natural disaster. We operate in 15 countries in Africa and Asia. Our community based programme in Uganda concentrates on Food Security, Livelihoods/Economic Development, Vocational Training, Education and WASH and is implemented in close cooperation with local organizations and local government.
Job Summary:
The Administrator is primarily responsible for the correct, accurate and timely handling of the accounts and other system related matters. The Administrator handles and oversees logistical affairs and other administrative duties in the office, manages the support staff and advises the Programme Manager in all Finance, Logistics and Human Resource matters.
Key Duties & Responsibilities:
Build and maintain communications between the programme area and country office;
The job holder works collaboratively with other finance staff that the accounts are ready by the 15th of the following month in order to report on a timely basis;
Manages the balances of receivables and payables and communicate with both debtors and creditors and ensure that outstanding receivables are collected and outstanding payables are settled, where appropriate through the respective manager;
Prepares monthly bank reconciliation statements and ensures that items to be reconciled are properly cleared and adjusted and ail open items are cleared on a regular basis;
Ensures that Fixed Assets and Stocks in the stores are handled properly and safely, and makes sure that a proper store system is maintained in the programme;
Maintains the Fixed Assets register and giving tag numbers for all currently existing and newly incoming items.
Ensures that procedures are strictly followed for a proper procurement (supplies and equipment) and commitment of services (consultancy and maintenance) to get the goods and services with fair price, good quality and on a timely basis;
Maintains and updates filing system for ail payment vouchers and the supporting documents as well as for documentation in the finance office;
Manages programme support staff, evaluations and appraisals and advises the programme manager on HR matters.
Offer support to partners and stakeholders to ensure timely and accurate accountability and reporting.
Qualifications, Skills & Experience:
The applicant should possess a Bachelor’s Degree in Accounts, or any relevant qualifications in the field of finance.
At least three years’ experience in accounts, administration and logistics
Excellent command of English and Swahili will be an added advantage
Good computer knowledge, especially MS Excel and any accounting software.
Mature person, who is self-motivated and can work with little supervision
How to Apply:
ZOA Uganda invites mature Christians with values of Love and Inclusiveness in rehabilitation work with suitable qualifications to send their application letters accompanied with curriculum vitae and, names and contacts of three referees of which one is your pastor or priest, to: hr@zoa.ug in subject header job title.
NB: Only short-listed candidates will be contacted.
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