Job Title: Program Management Specialist (Malaria)
Organisation: United States Embassy, US Mission in Uganda
Job location: USAID, DO3 Office, Kampala, Uganda
Salary: FSN-11 (Ugshs. 72,127,325 to 104,083,095 p.a. inclusive of allowances).
Deadline: 1st January, 2014
About US Embassy in Uganda:
The United States has enjoyed diplomatic relations with Uganda for over 30 years.
Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda.
The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Job Summary:
The Program Management Specialist MALARIA is a technical position to serve in the Health, HIV/AIDS and Education (DO3), at USAID/Uganda. The incumbent provides technical and professional leadership to plan, implement, monitor, and oversee mission supported malaria activities. The incumbent role includes planning, designing, organizing, directing, and coordinating development programs and monitoring and evaluation of activities implemented by NGOs, CBOs, UN agencies, and other partner organizations through grants, cooperative agreement and/or contracts. The incumbent will report to the USAID Senior Malaria Advisor under the Infectious Diseases Team Leader who is also under the Service Delivery sub-Team. The USAID Project Management Specialist (PMS)-malaria is a key member of the USAID DO3 Service Delivery sub-Team. The PMS has responsibility for ensuring coordination of USAID funded malaria programs through a variety of governmental and non-governmental partners at national, district, and community levels. The PMS will be responsible for program activities that work to strengthen improved delivery of malaria services to ensure that the program is aligned with national priorities, and strengthens existing systems and structures. The PMS will also ensure that USAID-supported programs implement innovative, high impact, scientifically proven, evidence-based interventions, and new technologies and approaches that will advance the national malaria program goals and objectives, while at the same time continuously learning and adapting strategic approaches in accordance with the Mission’s continuous learning and adaptability agenda. The incumbent will ensure that the Mission’s malaria programs are implemented in an integrated manner with other Mission’s health, HIV/AIDS, education, and nutrition programs. The incumbent will also explore opportunities for collaboration with other Mission activities beyond DO3, especially DO2, in order to address non-health related causes of malaria.
Key Duties and Responsibilities:
1. Program Management: 25%:
Provide oversight of activities related to malaria program in USAID/Uganda’s cooperative agreements/contracts. Key program management activities include:
· Provide sound technical advice that will strengthen the Mission’s efforts in malaria service delivery in the public and private sector.
· Participate in program management teams for DO3 malaria and integrated service delivery/ technical assistance projects.
· Participate in Mission review of technical proposals in the areas of malaria and integrated health service delivery.
· Participate in the annual malaria operation plan (MOP) activities.
· Evaluate the performance of IP organizations involved in malaria and integrated health service delivery activities.
· Conduct periodic field visits to identify and assess the quality of services and the impact of program inputs, and to ensure regular communication with IPs and counterparts at all levels.
· Monitor program resources allocated to malaria and health service delivery activities to ensure that they are being used effectively to implement their respective programs.
· Collaborate with the USAID health communication programs to advance malaria advocacy, communication and social mobilization objectives.
· Collaborate with USAID health system strengthening programs to ensure that system wide issues affecting malaria program implementation are addressed.
· Exercise good judgment and discretion in resolving program-related issues and conflicts.
· Report implementation obstacles to relevant DO3 team members, and make appropriate recommendations to resolve them.
2. Technical Oversight: (20 %)
· Provide technical advice during USG discussions on integration of malaria in the broader DO3 programs.
· Provide overall technical guidance and leadership on malaria to DO3 implementing partners, emphasizing evidence-based best practices.
· Conduct and analyze program evaluations to redefine concepts and criteria for new and expanding programs.
· Provide technical guidance and leadership on USAID/Uganda malaria activities.
· Regularly monitor implementation through field visits, program reviews and reports.
· Work with the national malaria control program to define the national research agenda on malaria.
· Participate in strategic and policy level discussions involving malaria control and prevention.
· Ensure integration of malaria in HIV, TB, nutrition and other relevant health services.
3. Oversight of Acquisition and Assistance Agreements (15%):
· The incumbent will be designated by DO3 to oversee major malaria acquisition and assistance agreements, as Agreement Officer’s Representative/Alternate, Activity Manager or a member of program management team, in the case of large complex awards. In this role, the incumbent will be required to review partner work plans, budgets, implementation activities, and reporting requirements as well as conduct field monitoring visits to ascertain progress, identify delays and develop solutions. In this role the incumbent will also be responsible for the following activities:
· Prepare required authorization documents for signature of the responsible Mission official, and track disbursements to program partners.
· Prepare and amend USAID documentation, including Action Memoranda, scopes of work, and budgets for assigned activities in a timely and efficient manner and consistent with USAID regulations and policies.
4. Perform Administrative and Management Duties (10%):
· As a member of the Service Delivery sub-Team, the incumbent will be called upon to fulfill reporting, administration and documentation requirements of USAID. Such duties may include responding to inquiries from Washington; drafting narratives and developing budgets for the Mission’s Operational Plan; drafting cables, and responding to information requests from USAID Washington, Office of the Global AIDS Coordinator, the Ambassador, US Congress, USAID Uganda Mission Director and others.
· The incumbent will also participate in the planning and hosting of visits by delegations of high-level USG officials - preparing briefing papers, presentations as well as site preparations.
5. Coordination with key stakeholders: 25%
· The PMS participates in national level technical, programmatic and policy meetings and consultations related to malaria with other donors, government officials and implementing partners.
· The PMS ensures technical and programmatic synergy within USAID/Uganda supported malaria activities and between those of government and other development partners by facilitating exchange of technical information and identifying and fostering opportunities for partnership on technical and programmatic activities.
· Maintain close contact with relevant national, district and local government officials, particularly in focal areas regarding malaria, health and education HIV/AIDS service delivery.
· Actively participate in the coordination between USAID, other USG implementers, and key stakeholders, involved in improving services in Uganda both in the public and private sectors.
· Represent USAID on key malaria national level technical working groups including in Donors Partnership.
· Maintain regular contact with professional counterparts at the national level.
· Represent the interests of USAID program objectives, using both diplomacy and technical clarity in discussions related to program concerns and issues.
6. Perform any other Duties: 5%:
The PMS should expect adjustments in assigned duties and responsibilities within the larger DO3 team as needed.
Qualifications, Skills & Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
· The applicant should possess a Master’s Degree in a public health-related field (including epidemiology and biostatics) or a medical degree is required.
· At least five years of progressively responsible professional experience in clinical medicine or public health including specific experience in the field of communicable diseases including malaria.
· Experience working in health service delivery is particularly desirable.
· Work experience should include at least three years of planning, developing, implementing and managing public health programs in resource poor settings.
· Demonstrated ability to work well as a member of a high performing team is necessary.
· Ability to develop and maintain effective working-level and management- level contacts within service delivery activities of the government and NGOs;
· Ability to work effectively with team and interagency environments; excellent computer skills including Word, Excel, database software, e-mail, and the internet;
· Possess strong management skills, including financial management, administrative, and monitoring skills to track the performance of implementing partners and activities;
· Ability to present information, analyses, and recommendations in clear written and oral formats; and the ability to travel within Uganda.
Language: Level IV (fluent) English language proficiency, speaking and writing is required.
How to Apply:
Applications should include the following documentation
(i) A completed and signed Universal Application for Employment as a Locally Employed Staff (DS-174) – http://kampala.usembassy.gov/job_opportunites.html
(ii) Application letter clearly specifying the position for which you are applying;
(iii) A Curriculum Vitae/Resume;
(iv) Copies of Academic Transcripts;
(v) Names, contact numbers, and addresses of three (3) professional references.
Submitted applications and documents become the property of the Embassy and will not be returned.
SUBMIT APPLICATION TO
Human Resources Office
By e-mail at KampalaHR@state.gov
ONLY ELECTRONIC SUBMISSIONS WILL BE ACCEPTED, THOSE WHO APPLIED BEFORE NEED NOT APPLY, AND ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Clearly indicate the position applied for in the subject area of the email submission.
Please use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please all documents in one attachment.
Telephone: 0414-259-791/5
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