Finance Manager(Marie Stopes Uganda (MSU))-Job vacancies in Uganda

Job Title:  Finance Manager
Organisation: Marie Stopes Uganda (MSU)
Job location:  Kampala, Uganda
Deadline:  13th December 2013 ( 6:00pm)
Reports to:        Finance Director

About MSU:
Marie Stopes Uganda (MSU) is a marketing-focused, results-oriented social business that uses modern management and marketing techniques to provide family planning and reproductive healthcare across every district of Uganda. We aim to contribute 15 points to Uganda's contraceptive prevalence rate by 2015, saving and improving many thousands of Ugandan lives. For over 15 years Marie Stopes Uganda (MSU) has prided itself on providing a wide range of high quality, affordable and client-centred services to men, women and young people. Our 340 team members work in every district of Uganda and provide approximately 35% of all modern contraception, the majority of which is delivered in hard to reach and remote areas. In 2012, MSU generated over 1.1 million Couple Years of Protection and provided quality services to over 350,000 Ugandans.

Key Duties and Responsibilities:
1.      Financial Reporting:

•     Prepare and submit monthly, quarterly and annual programme financial and related reports to the MSI London office and donors according to agreed timetables. All reports must conform to MSI and/or donor specific formats.
•     Perform and present inter-company reconciliations to MSI-London according to an agreed timetable.
•     Prepare and agree year-end accounts with external auditors and resolve all audit queries within your control by end of March of each Calendar year.
•     Prepare and agree annual project reports with external auditors and resolve all audit queries within your control according to an agreed timetable.
•     Ensure routine reconciliation of all general ledger account balances
•     Generate a payroll summary and transfer staff salaries to their individual bank accounts and input payroll details to SUN by end of each month.
•     Ensure remittance of NSSF, PAYE and Local Service Tax deductions to NSSF, URA and Local service tax centres, as appropriate, on a timely basis
•     Ensure collection, recording and filing of receipts acknowledging remittance of all statutory deductions
•     Maintain an up-to-date file of statutes, laws and regulations (including bulletins, practice notes, leaflets,) governing LST, NSSF and PAYE.
•     Design and develop a cash flow forecasting model.
•     Prepare and submit monthly cash flow forecasts to ensure efficient implementation of programme work plans.
•     Prepare and submit monthly aged schedules of debtors and creditors to the Director Finance .& Compliance.
•     Supervise monthly reconciliations of accounts receivable balances with client statements. Reconciling items should be investigated and resolved promptly.
•     Ensure that working advances are properly and accurately accounted for on a timely basis in accordance with MSU's financial policies and procedures manual.
•     Oversee monthly reconciliations of supplier statements. Outstanding balances must be cleared appropriately.
•     Monitor team performance of monthly stock reconciliations and ensure stock movements are properly entered in SUN.
•     Manage all programme imprest funds/Petty Cash.
•     Review and approve monthly bank reconciliation statements for unusual items and agree appropriate investigations to ensure smooth financial operations.
•     Perform quarterly centre, outreach, CD and SF/Voucher internal audits and/or financial reviews to ensure effective implementation of MSU financial policies and procedures
•     Manage and develop a proper filing system for payment vouchers together with all related documents (e.g. voucher service provider claims).
•     Lead the preparation of the annual programme budgets to accompany related workplans.
•     Produce high quality project budgets and monitor allocation of donor restricted income and expenditure to ensure effective utilization of donor resources.
•     Review and initiate changes to MSU's financial policies and procedures adopted by the Senior Management Team.
•     Provide practice notes on financial policies and procedures manual to programme staff.
•     Process and/or approve payment requests to facilitate implementation of annual programme workplans and budget.
•     Design, review and maintain job profiles and related KPIs for finance staff.
•     Identify and review work and development objectives and opportunities for finance staff.
•     Conduct annual performance reviews for finance staff.
•     Conduct training needs assessments for the finance team in Q4 of each calendar year and design corresponding training action plans to close identified skills gaps.
•     Communicate HR regulations and policies to finance staff.
•     Design and maintain the interface between stock management systems, payroll, MIS and general ledger.
•     Train finance staff on changes to the computerized financial management systems.
•     Develop and maintain the organization's chart of accounts.
•     Design, review and maintain operator definitions and permissions to allow users access financial management information systems.
•     Develop and maintain analysis structures in SUN systems.
•     Maintain and develop an up-to-date fixed asset register. Allocate numbers to all MSU assets and ensure that they are engraved on the assets.
•     Update the fixed asset register and general ledger with all relevant details of asset disposals and ensure that these transactions are duly supported; all procedures laid out in MSU's financial policies should be followed.
•     Review and design random stock take processes to ensure that inventory records are up-to-date.
•     Review random and annual stock-take reports for exceptional variances and cause appropriate investigations to be carried out.
•     Design annual/statutory stock-take processes to support year-end financial statements.
•     Initiate and monitor periodic and year-end cash counts and reconcile the results of the counts to agreed floats.
•     Initiate, review and design physical asset inspection activities to ensure the company fixed asset register is accurate and up-to-date.
•     Review and maintain records for asset repairs and maintenance history

2.     Payroll Management:
3.     Working Capital Management:
4.     Finance Monitoring and Supervision of Service Delivery Channels
5.     Financial Records
6.     Finance Team Leadership and Management
7.     Finance Management Systems
8.     Management of MSU' Physical Resources

Qualifications, Skills and Experience:

•     The applicant should possess a University Degree in Finance, Master Degree and membership of a professional accounting body is preferable
•     Tax Management experience
•     Management of computerised financial information systems
•     Proven track record of people management and leadership skills
•     Demonstrable skills in Microsoft Office computer programmes, particularly Word and Excel
•     Knowledge of Family Planning is an added advantage
•     Knowledge of institutional donors in the sector and related compliance regulations (e.g., DFID, EC, USAID, UNFPA)
•     High level of integrity
•     Ability to work in deadline driven/results orientated atmospheres

How to Apply:
If interested, please send a CV and Cover letter by email to jobs.applications@mariestopes.or.ug  / jobs@mariestopes.or.ug
Or post to the: Senior Manager, People and Development,
Plot 1020, Kisugu-Muyenga,
P.O Box 10431, Kampala-Uganda, quoting the position title.

Marie Stopes Uganda is an equal opportunities employer committed to fostering a diverse workforce. Marie Stopes Uganda is thankful to all applicants for their interest but only candidates who meet all requisite criteria and are short listed will be contacted.