Post(s):4 Jobs
Organisation: Uganda Christian University (UCU)
Job location: Mukono, Uganda
Deadline: 20th December 2013 (5:00p.m.)
Reports to: Faculty Dean
About UCU:
Uganda Christian University was founded when the historic Bishop Tucker Theological College was promoted as a university in 1997. Bishop Tucker Theological College trained clergy and educators during its 84-year history from 1913-1997. The local chief, Hamu Mukasa, granted land for the college to operate in Mukono. International partnerships were part of the College’s missionary history. The Church Mission Society teamed with Ugandan leaders and others to assure the College had the necessary intellectual and other capital. By the late 1990s, the Church of Uganda sought to have a broader impact on society through the higher education - not only of clergy but of other professionals as well. Uganda Christian University was established in 1997.
In 2004, the Government of Uganda granted a charter to Uganda Christian University – the highest level of national accreditation. UCU was the first private University to receive such a charter from the Government.
Job Summary:
The Administrative Assistant will manage the day to-day running of the Faculty Office.
Key Duties and Responsibilities:
- Update lecturers on any necessary information that concerns them e.g. internal communications from the Dean and University Administration.
- To ensure that time table is working well, link Lecturers to students in cases of any need, update the Dean and the Lecturers on issues as they arise, and maintain general cleanliness and organisation of the Faculty offices.
- Requisition and account for funds for workshops, seminars and other related activities.
- Receive communications from other Departments and Faculties for the Dean to respond to and give feedback accordingly.
- Requisition for equipment, furniture and other supplies for the faculty and ensure their maintenance.
- Organize and attend meetings when necessary.
- Attend to students’ academic and other issues as they arise, and refer to the Dean where necessary.
- Attend to parents and guardians on issues regarding their children’s academic and social affairs.
- Handle students’ course work and examination results.
- Follow up on students and Lecturers to meet deadlines.
- Act as link between students and Dean/Lecturers and vice versa where necessary.
- Disseminate evaluation forms, for evaluating Lectures to students, receive them back, and compile them for the Dean.
- Promote rapport between Faculty administration and Lecturers/Tutors, and students for the smooth running of the Faculty.
- Make testimonials and recommendations for students for the Dean to sign whenever required.
- Participate in making the work plan and budget for the faculty.
- Perform any other job roles as assigned by superiors
Qualifications, Skills and Experience:
- The applicant should hold a Bachelor’s degree from a recognised accredited institution of higher learning.
- A minimum of two years’ working experience in a busy office environment.
- Possess good computer skills (Word, Excel, Access, PowerPoint and internet).
- Experience in taking minutes
- Must have good interpersonal skills especially when dealing with students, staff and visitors.
- Must be a person of high integrity with an excellent working ethic.
- Must be able to work under pressure to meet deadlines and be available to work after normal working hours.
- Be a committed Christian.
How to Apply:
All qualified candidates should send two (2) copies of an application letter clearly demonstrating suitability together with updated Curriculum Vitae and three references.
Please remember to attach two (2) copies of academic and professional certificates and transcripts
To:
The Director of Human Resource & Administration
Uganda Christian University
Pilkington Building
Po Box 4, Mukono, Uganda
Email: jobs@ucu.ac.ug
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