Administrative Assistant(Ministry of Gender Labour and Social Development)-Job vacancies in Uganda

Job Title: Administrative Assistant
Organization: Ministry of Gender Labour and Social Development (MGLSD)
Project: Youth Livelihood Programme (YLP)
Location: Kampala, Uganda
Deadline: Friday 25th October 2013
Reports to: Administrative Officer

About Us:
The Government of Uganda is to implement the Youth Livelihood Programme (YLP), under the Ministry of Gender Labour and Social Development (MGLSD). The overall objective of the Programme is to address the escalating problem of Youth Unemployment in Uganda.

Job Summary:
The Administrative Assistant will offer secretarial, administrative and office managerial services.

Key Duties and Responsibilities:
    Taking and transcribing dictation and producing error free work.
    Receiving and disseminating correspondences, mails and other information for the office.
    Organizing meetings, taking minutes and circulating information /decisions to the relevant action offices.
    Receiving and guiding clients to relevant offices.
    Attending to telephone calls.
    Making and following up on appointments;
    Maintaining office cleanliness and orderliness. x. Managing and accounting for office equipment, materials and imprest.
    Responsible for the filing system, departmental registry, office tidiness and equipment in the component or unit.
    Perform any other duties as assigned

Qualifications, Skills and Experience:
    All job suitors must be Ugandans possessing the following:- a Diploma in Secretarial Studies or equivalent qualifications from a recognized institution.
    Should be able to use computers with the latest MS Office packages including MS Word, MS Excel, and MS Power-point. 
    At least three years’ experience as a Secretary in a busy office.

Personal Competencies: 
Information and Communications Technology; Records and Information Management; Public Relations and Customer Care; Communication; Ethics and Integrity; Confidentiality; and Time Management

How to Apply:
All applicants for the above jobs should attach three sets of certified photocopies of their certificates, academic transcripts and testimonials. Applications should be addressed to: 
Permanent Secretary, Ministry of Gender, Labour and Social Development, and delivered to the Security Registry (2nd floor) Ministry of Gender, Labour and Social Development, Simbamanyo House, George Street

OR
Post to PERMANENT SECRETARY Ministry of Gender, Labour and Social Development P. O. Box 7136, Kampala, Uganda
NB: Only shortlisted applicants will be contacted.