Office Coordinator(Uganda National Association of Building and Civil Engineering Contractors -UNABCEC)--Job vacancies in Uganda

Job Title: Office Coordinator
Organisation: Uganda National Association of Building and Civil Engineering Contractors (UNABCEC)
Job Location: Kampala, Uganda
Reference: REF UNC005
Deadline: 15th January 2014 (5:00pm).
About UNABCEC:
Uganda National Association of Building and Civil Engineering Contractors (UNABCEC) is a non-profit, non-political, member-driven association bringing together building and civil engineering contractors as well as construction-related materials manufacturers and/or suppliers to promote their mutual interest. KSK Associates is a Professional Services Firm that provides Financial Consultancy Services including Assurance and Business Advisory Services, Business Planning, Feasibility studies & Project Proposal Preparation, Human Resource, Risk Management and Information System Solutions.

Key Duties and Responsibilities:

•     Develop and maintain documented standards for procurement governance and procurement processes which result in value for money outcomes and minimise procurement risk.
•     Develop, maintain, monitor and update UNABCEC’s contract management and Supplier
•     management policies, systems and processes.
•     Develop and maintain organisational procurement capacity by providing training and support to staff with regard to procurement processes and governance;
•     Develop and maintain a preferred supplier database and ensure on-line information is available to staff;
•     Develop and maintain a reporting system for contractor and supplier performance;
•     Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
•     Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
•     Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
•     Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
•     Completes operational requirements by scheduling and assigning employees; following up on work results.
•     Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends as may be required by the Executive Director.
•     Maintains office staff by recruiting, selecting, orienting, and training employees.
•     Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
•     Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

•     Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.

•     Contributes to team effort by accomplishing related results as needed.
•     Perform any other duties that may be allocated to you from time to time

Qualifications, Skills & Experience:

•   The applicant should possess a Bachelor’s Degree with five or more years’ proven-experience within a busy environment,
•   Experience managing a professional office.
•   Committed to Construction and real estate issues.
•   Possess excellent communication skills, written and verbal.
•   Flexible and stress-proof; able to be “on call” as needed.
•   Ability to work independently while comfortable as part of both a national -disciplinary team.
•   Be an excellent team player with good interpersonal, communication and creative thinking skills.

How to Apply:
All suitably qualified and interested candidates should send their applications together with:

•    Attached copies of all academic qualifications (transcripts and certificates);
•    Updated detailed CVs and contact telephone numbers;
•    Three professional references and or/academic references

Please send an application via E-mail to; recruitment@kskassociates.net

You can physically deliver your application to any of our offices in East Africa.
Please send your applications to;
The Recruitment Director, KSK Associates Financial Consultants, 
Annex Ruth Towers, Plot 15 A, 
Clement Hill P.O Box 70434 Kampala – Uganda.