Job Title: Registry Officer (RO)
Organisation: The Microfinance Support Centre Limited (MSC)
Location: MSC Head Office, Kampala, Uganda
Deadline: 30th November, 2013
Reports To: Manager Human Resources and Administration
About MSC:
The Microfinance Support Centre Limited (MSC) is a linchpin of Government of Uganda
(GOU) micro credit programmes under the Rural Financial Services Strategy. MSC facilitates access to affordable, sustainable and convenient financial and Business Development services to active and productive Ugandans. MSC Ltd supports legally established entities engaged in the value chain namely; production, value addition and marketing enterprises.
Job Summary:
The Registry Officer (RO) will also be responsible for developing and implanting an efficient records management system for the Company.
Key Duties & Responsibilities:
Develop, Implement, review and update the records/ Registry user manual for effective records management.
Receiving, filing and directing correspondences received for action.
Provide safe storage and backup of all the company records.
Manage records archive processes from the registry to the records centre or Archives.
Develop a system for easy retrieval of records for action.
Compiling and analyzing records relating to Company activities, assets and personnel for guidance to Officers.
Responsible for postage of mails or correspondences.
Provide support to the department and zonal office in setting up records management system.
Prepare and conduct an annual records Audit and census for smooth running of records.
Perform any other duties as assigned by supervisor
Key Performance Indicators:
Effective and records and registry process and procedures.
Safety of all records in the registry.
Timely reporting on all aspects in the registry.
Qualifications, Skills & Experience:
The candidate should hold a Degree (Honours) in Records Management, Library and information science or Business administration, Social sciences, Public Administration with a post Graduate diploma in records management.
Two years of working experience in records /documentation management from a reputable company
A certificate in records management will be desirable.
Computer literacy is a must.
Strong interpersonal skills coupled with creativity, flexibility and assertiveness.
Skills in leadership and team building.
Age: Between 25 -40 years.
How to Apply:
All candidates with the requisite qualifications should send their applications with detailed Curriculum Vitae hand delivered or soft copies to the address below;
The cover page should be a summary showing only personal details, qualification, list of previous employers, names and addresses of at least three referees, email address and day time telephone contacts where applicable.
Applications in properly sealed envelopes should be submitted to the address given below clearly stating the area of interest on the top right corner. All applicants are required to fill a summary form upon submission of the applications.
MSC is an equal opportunity employer and is open to transparent recruitment processes.
Address to:
The Executive Director,
The Microfinance Support Centre Limited,
Plot 46, Windsor Crescent- off Acacia Avenue
P.O.BOX 33711, Kampala, Uganda.
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