Job title: Head Finance, HR and Administration
Company: Uganda Securities Exchange Limited (USE)
Location: Kampala, Uganda
Deadline: Friday 22nd November, 2013.
About USE:
The Uganda Securities Exchange (USE) was licensed to operate as an approved Stock Exchange in June 1997 by the Capital Markets Authority of Uganda. The USE began formal trading operations in January 1998 following the listing of its maiden instrument, the East African Development Bank (EADB) Bond. Currently the products listed on the Exchange include bonds and 9 equities (3 of the equities are cross listings).
Job Summary:
The Head Finance, HR and Administration will primarily ensure effective strategic and operational financial planning, monitoring and reporting to enhance the decision making process of the Management team and the Governing Council. S/he will also ensure that HR and Administration processes support the effective running of the business and as a member if the Management team, the Head, Finance, HR and Administration will be a key player in creating the culture that is required and maintaining the Exchange’s healthy financial and administrative wellbeing.
Key Duties and Responsibilities:
1. Financial Management:
Ensure accurate, complete and timely financial and management reporting, including monthly management accounts, balance sheet control.
Undertake ad hoc financial analysis from time to time, to assist management in evaluating profitability of income streams, and potential investment options for the Exchange.
Oversee and lead annual budgeting and planning process; administer and review all financial plans and budgets; monitor progress and changes and keep Management abreast of the organization’s financial status.
Develop, implement and ensure compliance with internal financial and accounting policies and procedures.
Prepare all supporting information for the annual audit and liaise with the Head Internal Audit and external auditors as necessary.
Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable and credit control.
Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll.
2. Human Resource Management:
Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner.
Negotiate and manage employee insurance and benefit plans.
Guides and manages the overall provision of Human Resource services, policies, and programs for the Exchange.
Originates and leads Human Resources practices and objectives that will provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce.
Coordinates implementation of services, policies, and programs through Human Resource staff; and assists and advises the Exchange about Human Resource issues.
Develops and administers programs, procedures and guidelines to help align the workforce with the strategic goals of the Exchange.
3. Administration:
Manage acquisition of capital assets and ensure that assets are properly recorded, amortized and disposed of as appropriate.
Oversee the management of all contracts and other financial commitments.
Oversee and supervise the administrative function of the Exchange including reception, property/facility management, safety of the work environment and provision of furnishings and equipment necessary for effective operations.
Qualifications, Skills and Experience:
The applicant should hold a Master’s degree in Business Administration, Accounting, Finance or any relevant field from a recognized institution is an added advantage.
The prospective candidate should be a Certified or Chartered Accountant in ACCA or CPA.
Knowledge of generally accepted accounting principles
At least five years of professional experience in a similar position and a reputable organization.
Prior working knowledge of applicable regulations, laws and legislations relating to the HR profession.
Proficiency in the use of computer programs for accounting and office applications like spreadsheets, word processing, databases, e-mail and internet. Proficiency in Navision accounting system is an added advantage.
Working knowledge of the financial services sector in which the Exchange operates is an added advantage
A multi-tasker with the ability to wear many hats in a fast-paced environment.
Strategic planning
Complex problem resolution and general management expertise
Attention to detail with high level of accuracy
Well developed accounting skills
Ability to manage time and prioritize work
Ability to motivate others by personal modeling, professional credibility and trust
Ability to handle difficult people and tense situations with professionalism, diplomacy and tact
Outstanding communication and presentation skills
Creative, forward thinker
Coaching and leadership skills
Ability to build and maintain effective relationships with individuals and a team as a whole
Ability to act with integrity at all times and maintain confidentiality of information
How to Apply:
All those interested in this vacancy should apply by submitting the following in a sealed envelope clearly marked ’Application for the post of Head Finance, HR and Administration.’
A letter of interest (not more than two pages in length) describing knowledge, skills and
Abilities as they relate to the criteria outlined in this recruiting announcement.
A detailed resume with copies of relevant testimonials attached.
A list and contact details of three referees – professional and personal and addressed to:
The Chief Executive
Uganda Securities Exchange
Plot 71/73 Kampala Road,
Prism Building, 4th Floor,
P.O. Box 23552, Kampala, Uganda
N.B: Any form of canvassing will lead to the automatic disqualification of your application.
The remuneration package for this position is competitive and is commensurate with
the terms and conditions of the Exchange. Only short listed candidates will be contacted.
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