Principal Election Officer, Administration(Electoral Commission)-career opportunity

Job Title: Principal Election Officer, Administration
Organization: The Electoral Commission (EC)
Duty Station: Kampala, Uganda
Deadline:  8th November, 2013
Reports to: Head, Administration
Salary Scale: ECS3
About EC:
The Electoral Commission was set up under Article 60 of the 1995 Constitution of The Republic of Uganda. It consists of the Chairman, Deputy Chairperson and five other members appointed by the President with the approval of Parliament, and a Secretariat headed by the Secretary. The functions of the EC are outlined under Article 61 of the 1995 Constitution of the Republic of Uganda as follows;
    To ensure that regular, free and fair elections are held;
    To organize, conduct and supervise elections and referenda in accordance with the Constitution;
    To demarcate constituencies in accordance with the provisions of the Constitution;
    To ascertain, publish and declare in writing under its seal the results of the elections and referenda;
    To compile, maintain, revise and update the voters’ register;
    To hear and determine election complaints arising before and during polling;
    To formulate and implement voter educational programmes relating to elections; and
    To perform such other functions as may be prescribed by Parliament by law;

Job Summary:
  The Principal Election Officer, Administration will primarily assist the Head, Administration in ensuring that resources and logistics are properly identified, distributed, utilized and accounted for.

Key Duties and Responsibilities:
    Monitoring the implementation of security arrangements at the Commission offices.
    Ensuring timely and efficient provision and maintenance of transport facilities / fleet management.
    Planning for the provision of Office supplies, travel and transport logistics.
    Ensuring development and maintenance of up to-date inventory of Electoral Commission property.
    Monitoring the implementation of communication services in the Commission.
    Responsible for the implementation of the maintenance plans for office buildings and space utilization.
    Acting as Secretary to Management Committee Meetings.
    Any other duties as officially assigned from time to time.

Qualifications, Skills and Experience:
    Candidates should be Ugandans holding an Honors Bachelors Degree in Arts or Social Sciences, Development Studies, Human Resource Management, Management, Commerce (Management Option), Business Administration (Management Option) or a related field from a recognized University /Institution plus a minimum of a Post Graduate Diploma in the above fields.
    Possession of a Masters Degree in Public Administration, Business Administration, Human Resource Management, Management, ICSA, and a Certificate in Administrative Law are added advantages.
    Applicants should have a minimum of six (6) years relevant working experience in the field of Administration, 3 of which should have been gained at a Senor level in Government or equivalent level of experience from a reputable organization.
    Special personal characteristics/attributes:
    High Moral character and proven integrity
    Self-motivated and strategic thinker
    Knowledge of Government Policies and Administrative Procedures.
    Well developed interpersonal and communication skills and capable of working as a member of the organization’s senior management team.
    Ability to lead, cultivate team spirit and motivate qualified and specialized staff.
    Well developed analytical and report writing skills.
    Ability to work under tight deadlines and pressure.
    Excellent written and spoken English with strong report writing and presentation skills.

Age: 28-56 years.

How to Apply:
All suitably qualified applications with comprehensively typed CV showing the applicant’s contact address with day time telephone numbers, addresses and day time telephone numbers of three referees, copies of academic transcripts and certificates should be sent to;
 the Human Resource Office/Central Registry,
 P.O. Box 22678,
 Jinja Road, Kampala, Uganda.
 Envelopes should be clearly marked at the top with the words “Application for the post of ……………”