Grants Administrator(Medical Research Council)-Job Vacancies in Uganda

Job Title:Grants Administrator
Organisation: Medical Research Council / Uganda Virus Research Institute (MRC/UVRI)
Job Location: Entebbe, Uganda
Deadline:  17th January 2014
Reports to: Senior Accountant

About MRC/UVRI:
The Medical Research Council / Uganda Virus Research Institute (MRC/UVRI) Uganda Research Unit on AIDS based at the Uganda Virus Research Institute, Entebbe has obtained funding from the Medical Research Council UK / Department for International Development (DFID) under the African Leadership Award mechanism to undertake a study on the mental health problems of children and adolescents living with HIV/AIDS.

Job Summary:
The Grants Administrator will be part of the finance team and will primarily ensure all aspects of the different grants are managed in a timely manner and as required by the different funders.

Key Duties and Responsibilities:

• Assisting grant applicants in preparing a budget and submitting the financial part of a grant application.
• Providing the grant holder with regular monthly financial information showing expenditures to date and projected costs until the end of the project
• Ensuring that grants recharge overheads and are costed on a full economic basis
• Setting up new grant codes and ensuring that the grant holders are aware of them
• Work with the Senior Accountant as the main point of contact for the donor organisation and grant holder at the Institute
• Summarising overall external income reports for monies received from outside donors for Head office and other outside bodies
• Prepare timely periodic financial reports & invoices to grant project heads and Donors on expenditure, fixed assets and staff salary costs.
• Ensure all internal recharges such as mileage and cost of lab tests are entered in the MS Dynamics accounting system (Navision) for project operations.
• Prepare monthly reconciliation and Analysis of grant balances for review by the Senior Accountant.
• Post all grant income onto MS Dynamics and on the Oracle accounting system.
• Rigorously interact with project teams and communicate with External grant donors as required by the approved agreements/ attend meetings if required
• Maintain and ensure the safe custody of financial documents and copies of external grant contracts on file.
• Provide support during MRC or donor audits by availing requested documentation.
• Ensure all running grants are implemented as per the contract requirements e.g. filing of timesheets and any arising issues are communicated and resolved with the donor.
• Answer any ad hoc donor queries
• Perform any other relevant job roles in line with grants administration.

Qualifications, Skills & Experience:

• The Bachelor Degree in Business Administration, Commerce (Honors), or a related field.
• A minimum of two (02) years’ work experience working in a senior donor grant oversight position in a busy grants/donor reporting office is a must.
• Part Professional Accountant qualification (CPA, CIMA, and ACCA) would be an advantage.
• Working knowledge of MS Dynamics-Navision; Oracle ERP system desired.
• Prior experience working with ERP packages, MS Office programs.
• Possess excellent written and oral English skills and be able to communicate throughout all levels of the organization and with other donor organizations.
• Excellent administrative and organizational skills and previous staff management experience.
• Good numeracy skills

How to Apply:
All applications and supporting documents including curriculum vitae (CV), copies of academic qualifications and names plus telephone contact details of three referees should either be addressed to:
The Human Resource Manager,
MRC/UVRI Uganda Research Unit on AIDS,
Uganda Virus Research Institute,
P.O. Box 49 Entebbe. Uganda
Or sent by email to: mrc@mrcuqanda.org
NOTE: Only short-listed candidates will be contacted for interviews.