Administrative Assistant (TILLC) -Employment, career opportunity in Uganda

Job Title:   Administrative Assistant
Organization:  Tulane International (TILLC)
Location:  Uganda
Deadline:   16th Sept 2013

About TILLC:
Tulane International (TILLC) is a wholly owned subsidiary of Tulane University, a US-based tertiary education institution. TILLC has been present in Uganda since 1998. TILLC seeks candidates for office operations support and for a number of management, technical and consultant positions for anticipated programs in Uganda.

Key Duties and Responsibiliti

•     Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
•     Maintains appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
•     Maintains confidence and protects operations by keeping information confidential.
•     Prepares reports by collecting and analyzing information.
•     Secures information by completing data base backups.
•     Offers historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
•     Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
•     Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
•     Contributes to team effort by accomplishing related results as needed.

Qualifications, Skills and Experience:
The candidate should possess administrative writing skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication.

How to Apply:
All those with a desire to join Tulane in the above portfolio should express their interest by sending detailed CVs/resumes and cover letters including salary expectations to guluoffice@ugandafund.org. Please clearly include the position title in the subject line.. Applications should include at least two professional references. Only electronic submissions will be accepted.